| Job Opening || Executive Administrative (Onsite) 8 to 15+ years Experience || at Remote, Remote, USA |
| Email: [email protected] |
| From: Vivek, Smartitframe [email protected] Reply to: [email protected] Note: Need a local candidate from Whippany, NJ. Role: Executive Administrative Assistant-Local Duration 6 months Location: Whippany, NJ (Onsite), Overall purpose of role This role is to provide secretarial and administrative support to the Head of the function at the MD level. This role will provide support to other senior Ds and MDs as a secondary priority. The role holder will be also working with other EAs within the Markets Technology business on an as-required basis to ensure activities are covered and completed effectively. This is a great opportunity for a pro-active, experienced assistant who enjoys a busy and varied role with responsibility. Key Accountabilities The role holder will have control and take management of the calendar, reminding their respective managers of future commitments and matters requiring their attention: Proactively manage calendar conflicts according to stated priorities and work collaboratively to find mutually agreeable times when reschedules are required. Extensive organisation of internal and external meetings, booking appointments, meeting rooms/hospitability/VC facilities/webcasting Ensuring all documentation / briefing materials are provided ahead of meetings and travel in a timely manner Booking travel and arranging all logistics in association with travel, arranging visas where necessary ensuring the T&E policy guidelines are followed Processing of all expenses both credit card and cash receipts within the T&E policy. Act as a subject matter expert for policies and procedures. Take on any other ad hoc duties as required e.g. populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying Assist with various IT-related tasks and ad hoc projects within the team Maintain organizational charts, trackers, photos, and executive biographies Maintain holiday tracker for the leadership team, highlighting any potential issues Work closely and cooperatively with the other assistants in CIB COO team providing holiday and other cover, in positive partnership to support each other smoothly Miscellaneous errands, eg coffee runs. meet & greet Work with the other assistants in the CIB COO team to organize all aspects for offsite conferences and other internal and external events, including catering and transportation Keywords: active directory information technology Maryland New Jersey |
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| Tue Jul 18 02:13:00 UTC 2023 |